Index to Central Civil Rights Files last updated 9-3-05
This is a specific and comprehensive list of the items you should retain in your GREEN CENTRAL CIVIL RIGHTS FILES.
County MCE Offices must supply the items in folders 7, 8, 11 and 12 , as well as the Title IX Self-Evaluation in folder #4, and the ADA Self-Evaluation in folder #6.
For access to all items go to http://www.agnr.umd.edu/fiscaloffice and click on “Internal Compliance Review, then the "Central File" folder (URL is http://docushare.arec.umd.edu:8080/docushare/dsweb/View/Collection-1559 )
FOLDER NUMBER
1. Index and file maintenance documents
§
| First folder in Central file should include this index | |
| § | Guide to web location of resources. |
2.Copy of the Civil Rights Act of 1964
•
| Title VI (programs) | ||||
| • | ||||
| Title VII (employment) | |||
| • | Index to Folder 2 | ||
3.Copy of USDA Secretary’s Memorandum (USDA Policy on Civil Rights)
| 2001/Veneman ) Mike Johanns has not yet issued anything as of 9-2005. | |||
4.Copy of Title IX Equal Opportunity, USDA-AR (booklet)
Title IX Self-Evaluation
5. MCE/ State Affirmative Action Plan and Update
•
| 2003 MCE Affirmative Action Plan | |||
| • | MCES Affirmative Action/EEO Advisor Contact List | ||
| • | |||
6.Program Accessibility, ADA Fact Sheet, Sexual Orientation,
and Communicating with Under-Served Communities
•
| “Making Programs Accessible” (guide) | |||
| • | Translation Options for MCE | ||
| • | ADA Fact Sheet | ||
| • | ADA Self- Evaluation (completed every 3 years) | ||
| • | |||
| • | UMCP Policy on Sexual Orientation | ||
| • | MCE Limited English Proficiency Policy | ||
| • | SIECUS Fact Sheet on Sexual Orientation and Identity | ||
| • | USDA Departmental Regulation 4360-3 “ Communicating with Under-Served Communities” | ||
7. Reports showing program reach (MCERS county-level “Diversity Attendance” Reports) and reports/plans for reaching parity
•
| MCERS County Level Program Summary printout (sample) | |||
“Diversity Attendance Report” County-level report
•
| “4-H Enrollment “Total Clientele by Racial-Ethnic Groups” | |
| • | 4-H “Club Participation by Racial-Ethnic Groups” |
| 8. |
| Internal Compliance Review Plans (AA-AF 1's for 2003 and up to last four years |
| *AA-AF-1 “Internal Compliance Review Response Plan” | |||
(duplicate AA-AF 1's can be kept in Faculty program files)
9. Race and ethnicity data from Office of Management and Budget
10. Classified employee hiring procedures
•
| Administrative Procedure, AGNR Position Approval and Hiring Procedure (pps. 1-3) | |||
| • | “Hiring Process” from MCE Policy Manual (Policy 3-2) | ||
| • | Chapter 10 Search and Selection procedures for Non-Exempt Appointments | ||
| (pps. 30-32 from UMCP manual) | |||
11.
| List of training received by faculty and staff | |
| • | |
12. AA-AF3 Organizational Open Membership Statement Letters (nondiscrimination letters from partnering organizations)***updated to the past three years.
13. MCE Media Statement Policy and "Using Statements Creatively"
14. EEO Advisors and Internal Resolution Process
15.EAC member list by race and gender; meeting minutes; agendas, etc.***
AA-AF 8 forms (begin using 2002 revised form w/dates)
Meeting minutes and agendas